About Humiley Group Inc.
Humiley delivers Project Management Consultancy (PMC) and turnkey solutions for Pharmaceutical & Life Sciences industries, helping launch GMP compliant facilities on time and audit-ready.
The Role
Lead the on-site PMC supervision, monitoring and quality assurance of all HVAC and Cleanroom packages for a pharmaceutical manufacturing facility. Safeguard the integrity of the air-handling, environmental control and containment systems so that the plant achieves EU-GMP, WHO-GMP and ISO 14644 compliance from design verification through to qualification hand-over.
Position Snapshot
Job Title: Project Administrator – PMC
Department: Project Management
Reports To: PMC Project Manager
Location: Project Site, Vietnam
Type: Full-time, Site-based
Grade: Officer / Senior Officer
Key Responsibilities
- Advanced Document Control: Manage the project Document Management System (DMS); maintain rigorous registers for transmittals, revisions, and distribution matrices to ensure version control.
- Technical Tracking: Log and monitor all Requests for Information (RFIs), submittals, technical queries, Non-Conformance Reports (NCRs), and design changes; generate weekly status dashboards for the PMO.
- Meeting Facilitation: Orchestrate all project meetings (Kick-off, Progress, Design Review, HSE, Commissioning); record professional minutes and rigorously follow up on action items to closure.
- Site Office Management: Direct daily site office operations, including procurement of stationery, IT/printer support coordination, courier services, fleet management, and PPE issuance.
- International Logistics: Coordinate complex travel arrangements, accommodation, and visa processing for international consultants and Client representatives.
- Financial Administration: Process expense claims, petty cash, and project timesheets in strict accordance with company SOPs and Client billing cycles.
- Onboarding & Access: Facilitate the onboarding of new PMC personnel, coordinate HSE inductions, and manage site-pass administration for all team members. Data Integrity & Auditing: Champion ALCOA+ principles (Attributable, Legible, Contemporaneous, Original, Accurate, etc.) across all records; support internal audits and Client-led pre-inspection readiness reviews.
- Project Close-out: Compile the final Project Hand-over Dossier (PHD) and as-built documentation packs in compliance with EU-GMP standards; coordinate final sign-offs from consultants and Clients.
Who We Are Looking For
- Bachelor degree in Business Admin, English, Office Management, or related field.
- Min 3 years of project admin/document control experience (pharma/industrial preferred).
- Strong command of MS Office, MS365, and EDMS platforms (Aconex, Procore, etc.).
- Proficient English (TOEIC ≥ 700 / IELTS ≥ 6.5) & fluent Vietnamese.
Competencies
Technical: Document control conventions, meeting facilitation, basic project scheduling. Behavioral: Service mindset, excellent multi-tasking, discretion, and confidentiality.
Why Join Humiley
- High-Impact Projects: Work on landmark EU-GMP, WHO-GMP, and PIC/S pharmaceutical facilities alongside a world-class team of US, EU, and Vietnam-trained senior engineers.
- Global Interaction: Engage directly with major international clients from the US, EU, and Japan, and gain firsthand experience hosting inspections from top tier global auditors.
- Empowered Culture: Thrive in a flat, evidence-driven organization where your technical opinion is valued from Day 1, and decisions are made based on data, not seniority.
- Professional Mastery: Access Humiley sponsored international certifications (PMP, FIDIC, GAMP 5, ISPE, BICSI) with fully covered exam fees and paid study leave.
- Modern Flexibility: Benefit from a hybrid working model and a "Family-First" mindset that balances site-based delivery with remote design and reporting phases.
Career Path & First 90 Days
Clear progression path with bi-annual reviews. Initial 90 days focus on onboarding, taking ownership of site scope, and leading processes.
What We Offer
- Competitive Salary: Highly attractive base salary benchmarked to the upper-quartile of the market, with a range of up to 600 USD per month.
- Guaranteed Bonuses: 13th-month salary plus performance and project-completion bonuses (typically 1–3 months of base salary per project).
- Comprehensive Care: Premium healthcare package for employee, spouse, and children, plus full statutory insurance (SHUI).
- Workplace Benefits: Site allowance, overtime/meal allowance, and full reimbursement for all business travel.
- Professional Growth: 20 days annual leave and a dedicated budget for international certifications, including paid study leave and exam fees.
Send your CV (PDF, English preferred) together with a one-page cover note to careers@humiley.com with the subject line: "JDCode – Your Full Name".
